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ARTICLE I PURPOSE
Section 1: The club was formed to
promote the sport of swimming, the spirit of competition, and the ideals of
sportsmanship. It provides basic and
advanced swimming instruction for boys and girls.
Section 2: The club also provides
swimmers' parents and interested others with information on the swimmers'
development in order to become supportive of their participation.
ARTICLE II TITLE
The West Bend Swim Club will
consist of two cooperating groups:
The West Bend Swim Club - The
Stingrays
The West Bend Swim Club Executive
Board
ARTICLE III ELIGIBILITY
Any boy or girl who can make one
length of the pool and who shows an interest in learning about competitive
swimming is eligible. The swimmers can
register at any time into one of the following age groups:
8 and under
10 and under
11-12
13-14
15-18
Senior
ARTICLE IV CLUB
AFFILIATIONS
The West Bend Swim Club is
sanctioned by United States Swimming (USS) and swims under national and state
guidelines. At the time of
registration, all swimmers are required to enroll as a member of USS so that
they are eligible to participate in USS sanctioned events and are covered by USS
insurance at meets as well as practice.
ARTICLE V COACHING
Section 1: The coaching staff
needs will vary with each season, reflecting both the number and age level of
swimmers. The coaching staff
coordinator and the Executive Board of Directors will determine the coaching needs
for each season, and/or make changes in staff needs whenever necessary.
Section 2: The hourly rate of pay
for the coaches is determined for each season by inflationary trends, the
coach's overall performance, number of swimmers and experience of the coach. Taxes will be withheld by the West Bend Swim
School District, and WBSC will pay the social security for each coach. The pay scale will always be open to
re-negotiation when coaching personnel changes are made.
ARTICLE VI EXECUTIVE
BOARD
Section 1: Any parent of an
enrolled swimmer or any interested citizen may run for office of the WBSC
Executive Board. This group will serve
as the governing body of the administrative functions of the club.
Section 2: One of the Board's main
function will be to provide the swim club financial assistance. The group will raise necessary funds through
projects of their choosing. The other
main function is to manage and operate the club.
Section 3: A slate of candidates for
the Executive Officers will be presented to the membership and voted on. The executive positions of the club will be
as follows:
President
Vice-President
Secretary
Treasurer
The officers will be elected to a
two-year term with the president and secretary being elected in the even years
and the vice president and treasurer being elected in the odd years at a
meeting prior to the end of the spring season.
A majority of members present will determine the nominees elected for
the executive position. A written
ballot may be used.
Section 4: The Board of Directors
of the West Bend Swim Club will consist of the executive officers listed above
and three other members in good standing with the club, these to be appointed
by the president. Past presidents may
serve on the Board as ex-officio members.
The Board will meet at least once a month.
Section 5: Meetings are open to
all members of the Club with prior notification of the President.
Section 6: The Board of Directors
will serve as the avenue of communication between the parents and the coaching
staff.
Section 7: The duties of the
President will be to preside over the meetings. The President is obliged to adhere to the Constitution and follow
Robert's Rules of Order in the conduction of the meetings. He/She will appoint various committees
and/or individuals to serve in various capacities. He/She is responsible for appointing the person to conduct swim
meets hosted by the West Bend Swim Club.
He/She will plan and administrate all Board meetings.
Section 8: The duties of the
Vice-President shall include the handling of the communication of discipline
problems to the parents of the swimmer.
He/She will act as a listening post about problems and then approach those
problems as he/she will see fit.
Section 9: The duties of the
Secretary will be to record all minutes of the meetings of the general
membership and meetings of the Board of Directors. The Secretary or Registration Chair will also be responsible for
the continuous updating of the phone tree and the club mailbox, making changes
as swimmers enroll and drop out.
Section 10: The duties of the
Treasurer will be to account for all monies received and disbursed in the name
of the club. He/She will be responsible
for the development of a seasonal budget, which will be prepared before the
beginning of each swimming season.
He/She will continually update the entry escrow fund and submit all
entry fees. The Treasurer of the club
also acts as the chairperson of the Fees Committee. This committee and/or individual will be responsible for
researching the topic of fees for each swimming season. This information will be presented to the
Board of Directors for discussion and approval.
Section 11: The President will
appoint a board member or designee to function as the Registration Chairperson
of the club. The Registration
Chairperson will be present at the seasonal registrations and provide
continuous updating of the roster, phone tree and mailbox. This individual will assure that all swim
club members are properly registered with the USS.
Section 12: General membership
meetings will be called at the discretion of the President, but at least once
during each swimming season.
Section 13: The Board members will
determine the fees for each swimmer participating in the WBSC. The fees will be established before the
beginning of each swimming season: summer and fall and winter. Swimmers will not be excluded from
participating if it is determined that it is a hardship for them to meet the
fee payments. At least 1/2 of fees are
due upon registration with the second half due within a month of
registration. Failure to make payment
will result in swimmers not being allowed to practice with the club.
Section 14: Senior swimmers who
join the team during their high school off-season may pay a prorated fee, due
upon registration. Seasonal athlete
memberships in USS are available in the spring/summer.
Section 15: The Local Swim
Committee (LSC) Representative will be responsible for representing the West
Bend Swim Club at the LSC meetings held bimonthly. The club will provide a non-athlete registration in USS for the
club's LSC designee. The LSC designee
will attend LSC meetings and communicate back to the club any information
relevant to its operation. The LSC
designee will vote for the club on any issues presented at the LSC
meetings. Mileage will be paid to those
individuals traveling to USS meetings.
Section 16: The Board will be
responsible for selecting summer meets and winter meets in which the team will
participate as a whole. State
Championship meets will be attended as needed.
Section 17: The Board or designee
will be responsible for organizing the social activities and special affairs of
the membership of WBSC.
Section 18: Meet entry forms will
be filled out by each swimmer and his/her parents and turned into the
Vice-President or designated Meet Entry Chairperson by the designated due
date. After receiving the meet entry
forms, the Vice-President or Meet Entry Chairperson will compile the relays
with the help of the coaches, and will then compile meet information for the
coaching staff. He/She will then fill
out the Hy-Tek meet entry program and send the Hy-Tek to the various meet
directors as needed.
BY-LAWS
1.
COACHES MEET PAYMENT
A.
Coaches will be paid to coach the team at required
meets and other qualifying meets only.
B.
Only one coach will be paid to coach at a required meet
in which the club swimmers are swimming.
If the coaches feel a particular meet appears to require more than one
coach, they must approach the Board one-week prior to the meet. At that time, the Board will decide it if
more than one coach is deemed necessary.
C.
The coach (es) will be paid their regular hourly rate
for a USS meet and for conference meets.
D.
The club will pay the coach's membership in the USS
provided the coach has completed the necessary certifications.
2.
COACHING DUTIES
A.
Coaching Staff Coordinator
1.
Coordinate practice times with pool directors and the
Board.
2.
Organize workouts with other coaches.
3.
Decide on grouping of swimmers with help of coaches.
4.
Arrange relays with help of staff and Meet Entry
Chairperson.
5.
Discuss progress of swimmers and team with the Board of
Directors
6.
Responsible for all "in the pool" discipline
of swimmers and inform the parents as soon as possible when problems develop.
7.
Receive endorsement of the Board of Directors before
seeking expenditures in the name of the club.
All Coaches
1.
Suggest swimmers grouping with Coaching Staff
Coordinator.
2.
Assist in organization of workout calendar and weekly
plans.
3.
Teach swimmers all four competitive strokes as well as
proper starts and turns.
4.
Teach stroke drills to reinforce proper stroke
technique as well as proper racing habits.
5.
Build endurance in swimmers as age and development
dictates.
6.
Be on time for all assigned practices and swim meets.
7.
Be a positive role model for the swimmers providing encouragement,
counseling and direction to the swimmers on how to be a better swimmer, a good
athlete and good sportsperson as well as a good citizen.
3. PARENTS RESPONSIBILITIES
A.
Be responsible for the disciplining of the swimmers in
"out of pool" activities.
B.
Supervise locker rooms before, during and after swim
practice.
C.
Communicate problems to the Vice President who will
relate to the particular parent the problem and expedite a solution.
D.
Remind swimmers at home of their responsibilities in
the locker room and in the pool.
E.
Help control the swim team members at away meets.
F.
Inform coaches in writing when possible of swimmer's
tardiness or absenteeism and advise them of special health considerations.
G.
Contact the coach or Board member if canceling from a
swim meet.
4.
ENTRY FEE ESCROW FUND
A.
At the time of registration each swimmer is expected to
pay a pre-established amount in addition to the regular swimming fee. This escrow fund is expected to cover a
large portion of the swimmer's entry fees in all USS meets for the ensuing
season.
B.
If that fund is exhausted, the Treasurer will bill the
family an additional amount.
Conversely, if the fund is not completely used, the Treasurer will
refund the swimmer when the swimmer is no longer a member of the club.
C.
If a swimmer signs up for an event and then, due to the
discretion of the swimmer, does not swim, the account will still be charged.
D.
A 50-cent surcharge will be added to event fees to
assist in covering coaching costs at meets.
5. RELAY PAYMENT
A.
The club will pay the entry fee for participating
relays in all USS meets.
B.
If a swimmer is entered in a meet, then he/she is
expected to be available for relays.